This site is owned and operated by the International Biosecurity and Biosafety Initiative for Science Foundation (“IBBIS”, “we”, “our”, or “us”). IBBIS is committed to protecting the privacy and security of your personal data. This privacy notice explains how and why we collect, use, manage, export, store, and delete your personal data, and what choices you have in this respect. This privacy notice is in accordance with the European data protection law, known as the General Data Protection Regulation (GDPR) as well as the Swiss Federal Act on Data Protection (FADP).
What data do we collect?
IBBIS collects the following data:
- Personal identification information when voluntarily provided (name, email address, phone number, any personal data you may decide to provide through a text form embedded on the website)
- Website usage data through cookies and analytics tools
How do we collect your data?
You directly provide IBBIS with most of the data we collect. We collect and process data when you:
- Register for newsletters and/or events (name, email address, phone number)
- Contact us through our contact forms (name, email address, phone number, any personal data you may decide to provide in the core text form)
- Use or view our website via your browser’s cookies
How do we use your data?
IBBIS collects your data so that we can:
- Improve or personalize your experience of our website or emails
- Send you information about biosecurity and biosafety initiatives relevant to your interests
- Analyze website usage to determine the usage of our digital content, what searches are popular, and how we may be able to improve our digital products
- Respond to your inquiries
We will release information about you if you direct us to do so, if we are compelled by law to do so, or in other legally limited circumstances.
How do we store your data?
IBBIS does not maintain its own server infrastructure. Instead, your data is stored and processed through:
- Our website hosting provider’s infrastructure
- Third-party service providers as described in the “Third Party Services” section
- Internal customer relationship management (CRM) systems for contact information and interaction records
We select providers who implement appropriate technical and organizational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, or unauthorized disclosure.
Third Party Services
IBBIS may share personal data captured by this site with the following categories of recipients:
- Website Hosting and Management Providers: Companies that host and provide technical infrastructure for our website.
- Website Development and Maintenance Providers: External contractors that provide website development and maintenance services.
- Analytics Providers: Services that help us understand website traffic, user behavior, and the effectiveness of our digital content.
- Email and Newsletter Service Providers: Services that enable us to send newsletters, updates, and communications to subscribers.
- Customer Relationship Management (CRM) Systems: Internal database systems used to store and manage contact information and interaction history for event participants, newsletter subscribers, and other contacts.
- Content Management System Plugins: Add-on tools that enhance our website functionality and may process user data.
- Event Management Platforms: Services used to manage registrations and communications for webinars, conferences, and other events.
- Other Service Providers: Additional services engaged for specific functions related to our operations.
In all such cases, we provide these third parties only with the information necessary to carry out their assigned responsibilities and only for that purpose. We ensure appropriate data processing agreements are in place where required by law.
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our website, we may collect information from you automatically through cookies or similar technology.
Our website uses cookies to improve your experience on our website and to understand how you use our website. You can set your browser not to accept cookies. However, some of our website features may not function properly as a result.
Children
IBBIS will never knowingly request personally identifiable information from anyone under the age of 16 without requesting parental consent.
Your data protection rights
Under the GDPR and the FADP, you have the following rights:
- The right to access – You have the right to request copies of your personal data.
- The right to rectification – You have the right to request that we correct any inaccurate information or complete incomplete information.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer data we have collected to another organization, or directly to you, under certain conditions.
- The right to withdraw consent – Where IBBIS’ processing of your personal data relies on consent, you have the right to withdraw such consent previously given at any time.
If you make a request, we have one month to respond to you. This timeframe may be extended to two months for complex requests. Please note that we may ask you to verify your identity before taking further action on your request. If you would like to exercise any of these rights, please contact us using the postal or email addresses listed below.
Contact Us
In accordance with the GDPR and the FADP, IBBIS is considered a controller of your personal data. You can contact us at the following address:
International Biosecurity and Biosafety Initiative for Science (IBBIS)
Route de Frontenex 41A
1207 Geneva, Switzerland
Email: info@ibbis.org
In compliance with the GDPR and the FADP, you may request access to your personal data. You may also request the deletion of your personal information, except that which IBBIS has an obligation to record. For further rights you may exercise, please refer to the clause titled “Your data protection rights” above. IBBIS reserves the right to update this privacy notice at any time. Any questions regarding the maintenance of your data should be directed to info@ibbis.org.
Changes to our privacy notice
IBBIS keeps its privacy notice under regular review and places any updates on this web page. This privacy notice was last updated on April 10, 2025.